Position: Office Administrator
Duties and Responsibilities
The Office Administrator’s duties and responsibilities include, but are not limited to
- Performing general administrative duties such as procurement of office supplies, furniture, equipment, staff uniforms
- Maintaining procurement records
- Develop and maintain effective administration procedures
- Attending meetings and preparation, transcription and distribution of meeting minutes
- Coordinating and maintaining team calendar of events attended by lawyers
- Manage and control employee visa and passport applications, transportation arrangements, air tickets and hotel bookings
- Manage relationships with travel agencies, hotels and other suppliers
- Managing firm’s subscriptions
- Assisting with front desk duties
- Events management as required, such as managing social functions
- Supervise administrative staff such as legal clerks, drivers and cleaners to ensure they work effectively
- Manage upkeep and maintenance of office–including coordinating cleaners and servicing
- Maintaining organised filing system
- Contributing to improvement of file management system
- Developing and organising system of disposal of files according to established Law Society By-Laws and firm policy
- Control stationery, first aid and other office supplies
Requirements
- Bachelor’s degree in business administration, management or a related field
- Able to work under pressure
- At least one year work experience in administrative roles
- Good written and spoken English
- Good planning, organisational, interpersonal, communication, and problem-solving skills
Application instructions
If you meet the above requirements and are interested in joining our team, please send a detailed CV with traceable references, application letter and supporting documentation of qualifications to jobs@maweresibanda.co.zw by no later than the 22nd March 2021