Vacancy: Office Administrator

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Position: Office Administrator

Duties and Responsibilities

The Office Administrator’s duties and responsibilities include, but are not limited to

  • Performing general administrative duties such as procurement of office supplies, furniture, equipment, staff uniforms
  • Maintaining procurement records
  • Develop and maintain effective administration procedures
  • Attending meetings and preparation, transcription and distribution of meeting minutes
  • Coordinating and maintaining team calendar of events attended by lawyers
  • Manage and control employee visa and passport applications, transportation arrangements, air tickets and hotel bookings
  • Manage relationships with travel agencies, hotels and other suppliers
  • Managing firm’s subscriptions
  • Assisting with front desk duties
  • Events management as required, such as managing social functions
  • Supervise administrative staff such as legal clerks, drivers and cleaners to ensure they work effectively
  • Manage upkeep and maintenance of office–including coordinating cleaners and servicing
  • Maintaining organised filing system
  • Contributing to improvement of file management system
  • Developing and organising system of disposal of files according to established Law Society By-Laws and firm policy
  • Control stationery, first aid and other office supplies

Requirements

  • Bachelor’s degree in business administration, management or a related field
  • Able to work under pressure
  • At least one year work experience in administrative roles
  • Good written and spoken English
  • Good planning, organisational, interpersonal, communication, and problem-solving skills

Application instructions

If you meet the above requirements and are interested in joining our team, please send a detailed CV with traceable references, application letter and supporting documentation of qualifications to jobs@maweresibanda.co.zw  by no later than the 22nd March 2021

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